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<\/br><\/code><\/p>\n\nLife these days can be very complicated, and many of us \u2014 I\u2019d guess that most of us \u2014 are constantly looking for the best method to keep our lives in order. What do you need on your grocery list? When is that work project due, and who is working on it with you? A friend wants to do a movie-watching session, but is that the same day you promised your parents to help clean the garage? Which bills are due, and can you afford to pay them all? Where is that article about which masks to wear? And on and on.<\/p>\n
So we\u2019ve asked the staff of The Verge<\/em> what they use to keep track of all their appointments, tasks, projects, and workflows. And it turns out that they use a variety of different apps or some fairly old-fashioned paper-and-pen solutions \u2014 or both.<\/p>\nIf you\u2019re finding that this year is turning out to be a confusing one and you need a way to try to keep your life and your sanity in order, here are some methods that we use. We hope they are helpful.<\/p>\n
A notebook<\/h2>\n\n <\/p>\n <\/p>\n![\"Leuchtturm](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/eRhrzVCuYHl75XLvh8l9vd_lhVU%3D\/0x0%3A480x480\/1200x0\/filters%3Afocal%280x0%3A480x480%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23169716\/notebook_classic.jpeg?w=1140&ssl=1\")
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Leuchtturm1917 notebooks.<\/em><\/figcaption>Image: Leuchtturm<\/cite><\/p>\n <\/span><\/p>\n<\/figure>\n
Get a notebook. You do not need tech for this. In fact, keeping track of yourself is much easier if you aren\u2019t using tech designed for someone else. Do you know why? Only you operate your brain. You are much more likely to design a system you will use than someone else is. <\/p>\n
You will need a pencil or a pen. You can get wild and buy markers and a ruler. Personally, I like markers because I like color<\/em>, but this is your notebook, so you should follow your heart. Now, you are going to experiment. Are you a monster who operates her life through jerry-rigged to-do lists? Great. Make some to-do lists. Do you want to track stuff using bullet journal layouts? Great. Do that. Do you just want to write down your feelings before you talk to someone about them? Brainstorm on a task? Whatever? Great news! There is a blank piece of paper, and it can be whatever you want it to be.<\/em><\/p>\nYou do not need to buy an expensive notebook, though I like them because they make me feel fancy, and the paper is nice to touch<\/a>. Still, my oldest notebooks are cheapo, nasty spiral-bound ruled paper I bought at the drugstore for under a dollar. The point is not the tools you are using. The point is that you are using something that works for your own brain.<\/em> Glad we had this talk. \u2014 Elizabeth Lopatto, senior reporter<\/em><\/p>\n\n\n\n\n\nPopular high-end notebook.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/div>\n<\/div>\n\n <\/p>\n <\/p>\n![\"Notion\"](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/vrvCh9V-4d-lj-lAomUyym8YgFI%3D\/0x0%3A1578x978\/1200x0\/filters%3Afocal%280x0%3A1578x978%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167344\/Screen_Shot_2022_01_13_at_5.26.52_PM.png?w=1140&ssl=1\")
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Notion.<\/em><\/figcaption>Image: Notion Labs<\/cite><\/p>\n <\/span><\/p>\n<\/figure>\n
I\u2019ve always had a not-so-great memory, and as a result, throughout most of my career, I\u2019ve gone through I don\u2019t know how many different apps for keeping track of what I have to do. I need something I can consult to track projects, remind myself of who owes me an article, which articles I promised to write or edit, what how-tos I swore I would take on next, etc.<\/p>\n
As a result, while I appreciate (and sometimes use) simple note-taking apps such as Google Keep<\/a> or reminders such as TickTick<\/a>, I love experimenting with more complex task managers. (Remind me sometime to rant about Ecco Pro<\/a>, a wonderfully flexible outliner \/ database back in the \u201990s that was eventually acquired by another company and immediately abandoned, dammit.) Currently, my go-to for trying to maintain all of my various projects is Notion. I\u2019m sure I haven\u2019t learned 50 percent of the various ways one can use it. But it lets me nest pages inside pages inside pages; create outlines and to-do lists and on-the-fly notes; and, most importantly, add reminders and links so that I don\u2019t let important things fall off my radar. \u2014 Barbara Krasnoff, reviews editor<\/em><\/p>\n\n <\/p>\n <\/p>\n![\"Todoist\"](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/w9mTf2KQ91rn5YKxive-kNEv5O0%3D\/0x0%3A2048x1200\/1200x0\/filters%3Afocal%280x0%3A2048x1200%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167233\/chrome_extension_2x.png?w=1140&ssl=1\")
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Todoist.<\/em><\/figcaption>Image: Doist<\/cite><\/p>\n <\/span><\/p>\n<\/figure>\n
Todoist \u2014 namely, the Chrome plug-in \u2014 has been my ride or die daily organizational app for years now. The free version that I use is very basic but does exactly what I need it to: it allows me to add items to my daily checklist and cross them off as I get things done. The \u201ccrossing things off when I\u2019m done\u201d is essential because I am an elder millennial, and I require affirmation that I\u2019m doing things right. Favorite features in no particular order:<\/p>\n
\n- Drag and drop tasks from one day to another<\/li>\n
- The ability to add a website as a task for stuff I want to read later<\/li>\n
- Priority flags that you can add to tasks and then ignore<\/li>\n
- Move a task to tomorrow\u2019s list with one click<\/li>\n<\/ul>\n
It doesn\u2019t do everything \u2014 I need a separate tool for long-term planning \u2014 but it is a lifesaver for daily priorities. And I swear it used to display a pleasant little sunset graphic when you emptied your checklist for the day, which was very gratifying. It doesn\u2019t do that anymore, and I miss it. \u2014 Allison Johnson, reviewer<\/em><\/p>\n\n <\/p>\n <\/p>\n![\"Reminders\"](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/xEnPHzV31agn98lX_h4JGI8c91Y%3D\/0x0%3A1512x1050\/1200x0\/filters%3Afocal%280x0%3A1512x1050%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167239\/Screen_Shot_2022_01_13_at_4.46.21_PM.png?w=1140&ssl=1\")
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Reminders.<\/em><\/figcaption>Image: Apple<\/cite><\/p>\n <\/span><\/p>\n<\/figure>\n
I use two apps to keep track of my to-dos: Apple\u2019s Reminders app for personal tasks and TickTick for work tasks. I like Reminders because it integrates well across Apple\u2019s device ecosystem (which I am in), and it allows my wife and me to easily make shared reminders if needed. I like TickTick for work because it\u2019s easy to add tasks and because it sits unobtrusively in my menu bar. Keeping tasks across two different apps isn\u2019t the most efficient process, but it helps me keep a better separation between personal and work stuff. \u2014 Jay Peters, news writer<\/em><\/p>\nFountain pens<\/h2>\n\n <\/p>\n <\/p>\n![\"Lamy](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/nQClP0FtKWliW4hF4_fQ6376BFE%3D\/0x0%3A1500x1429\/1200x0\/filters%3Afocal%280x0%3A1500x1429%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167246\/LamySafariPen.jpg?w=1140&ssl=1\")
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Lamy Safari fountain pen.<\/em><\/figcaption>Image: Lamy<\/cite><\/p>\n <\/span><\/p>\n<\/figure>\n
I have to piggyback off Liz a little because I\u2019ve tried digital solutions to organize myself, yet I often come back to pen and paper. I\u2019m more focused when taking a moment to jot something down, whether it\u2019s making a to-do list and outline in my notebook or creating an up-to-the-minute morning routine on an index card.<\/p>\n
I channel my obsessively geeky tendencies into my choice of writing instrument. I got into fountain pens years ago, and I\u2019ve picked up a bunch that I love using. They motivate me to take personal notes, get organized, and plan out my day \u2014 because I just like writing with these pens, even when it\u2019s only a few words and a checkbox.<\/p>\n
Find yourself something you like to write with, whether it be a fancy (or affordable) fountain pen, a quirky gel pen bought off AliExpress that looks like a cute bear<\/a> (I have this, too), or a cheap ballpoint that just feels right to you. Fountain pens can be finicky, but they make everything very purposeful. Check out the Lamy Safari<\/a> for a tried-and-true pen that is fairly inexpensive but undeniably good or the TWSBI Eco<\/a> for a bit more money and get a cool bottle of colorful ink<\/a> you can see slosh around in the translucent piston-filled barrel. You\u2019ll feel like the coolest nerd around. \u2014 Antonio G. Di Benedetto, commerce writer<\/em><\/p>\n\n\n\n\n\nRelatively inexpensive but useful fountain pen.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/div>\n<\/div>\n
\n\n\n\n\n <\/p>\n <\/p>\n![\"Stuff](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/3a4X5PxHzet9rm03OZj2-Dbedvk%3D\/0x0%3A1080x2400\/1200x0\/filters%3Afocal%280x0%3A1080x2400%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167305\/Screenshot_20220113_171106.jpg?w=1140&ssl=1\")
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Stuff widget.<\/em><\/figcaption><\/span><\/p>\n<\/figure>\n<\/div>\n\n\n <\/p>\n <\/p>\n![\"Adding](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/dPUouINUDZLhekkpd_3OwqaYhHs%3D\/0x0%3A1080x2400\/1200x0\/filters%3Afocal%280x0%3A1080x2400%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167308\/Screenshot_20220113_171221.jpg?w=1140&ssl=1\")
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Adding a task.<\/em><\/figcaption><\/span><\/p>\n<\/figure>\n<\/div>\n<\/div>\n<\/div>\nI\u2019m usually not as organized as I would like to be. But outside of jotting essential to-dos and must-buy groceries on sticky notes, my other line of defense from getting overwhelmed by the flailing tentacles of life is an Android widget called Stuff. It\u2019s a free to-do list app that lets you denote tasks for today, tomorrow, or sometime down the line.<\/p>\n
I like it more than other to-do list apps that I\u2019ve tried because it\u2019s actually a widget, so it can live front and center on your screen if you want it to. Also, it doesn\u2019t require an account and is ad-free. <\/p>\n
Stuff is fairly limited in terms of customization, but you can pay $2 as an in-app purchase for more features, like the ability to rename the categories (I happen to like the default ones) or change the color of the bullet points that appear next to each line item as well as more under-the-hood details of the widget itself. You can round its corners, change its background color, and more.<\/p>\n
I still find myself bouncing off using it (more of a \u201cme\u201d problem than an issue with this widget), but when I\u2019m trying to get focused, I turn to Stuff. \u2014 Cameron Faulkner, reviewer<\/em><\/p>\n\n <\/p>\n <\/p>\n![\"Five](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/clTK5tfU0E5lpRdh0FY5pReYkM4%3D\/0x0%3A1512x1050\/1200x0\/filters%3Afocal%280x0%3A1512x1050%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167320\/Screen_Shot_2022_01_13_at_5.16.28_PM.png?w=1140&ssl=1\")
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Five Star 3 notebook.<\/em><\/figcaption>Image: Five Star<\/cite><\/p>\n <\/span><\/p>\n<\/figure>\n
I use a combination of things, but like a few other people on this list, this simple $4.79 Five Star notebook<\/a> is my favorite tool. Although I don\u2019t adhere to it religiously, I like the bullet journal approach, so I manually number each page and add a separate index sheet in one of the notebook\u2019s folders to easily find what I need by categories I\u2019m constantly creating. I like color, so I use a few markers and pens but nothing too fancy. <\/p>\nFor me, the simpler and cheaper the notebook is, the better because I find I feel less guilty about using it not just to write out my to-do list but also to plan, brainstorm, quickly jot down notes, journal, add my grocery shopping lists, and more. I find I just can\u2019t do all of that when I have a high-end or exceptionally beautiful notebook. Don\u2019t get me wrong \u2014 I have a collection of stunning journals that look like art, but I rarely use them because I know it\u2019ll be expensive to buy another. When I do actually use them, I almost feel this kind of pressure to make my entries as organized, attractive, and as Pinterest-worthy as possible \u2014 while never actually getting anything done (true story). \u2014 Sheena Vasani, commerce writer<\/em><\/p>\n\n\n\n\n\nSimple and basic ruled spiral notebook.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/div>\n<\/div>\n
\n\n <\/p>\n <\/p>\n![\"OmniFocus\"](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/D5ZEfnA9ACuk1jWOohdDWs7G9q0%3D\/0x0%3A1292x818\/1200x0\/filters%3Afocal%280x0%3A1292x818%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167326\/Screen_Shot_2022_01_13_at_5.20.25_PM.png?w=1140&ssl=1\")
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OmniFocus.<\/em><\/figcaption>Image: The Omni Group<\/cite><\/p>\n <\/span><\/p>\n<\/figure>\n
I basically run my life out of OmniFocus. Work tasks, home tasks \u2014 they all go into the same app, laden with tags and metadata like a defer (read: \u201cdon\u2019t bug me about this until\u201d) date, due date, and project. The app lets me change views if I only want to see personal tasks or work tasks, or it\u2019ll let me get the big-picture view of everything I\u2019ve got coming up and everything I\u2019ve been putting off from the Forecast view. It can be a bit fiddly with managing projects and folders, but now that I\u2019ve got a system set up, it feels like I can do almost anything when it comes to organizing and displaying my tasks.<\/p>\n
I mean, I don\u2019t. I pretty much explained everything I do in the first two sentences. But the point is that I could \u2014 and yes, I realize that my use of OmniFocus is like someone insisting they need an F-650 box truck to move a plastic table made for children. (Seriously, I\u2019m getting jealous of my co-workers who are happy with $5 notebooks or free apps, especially since I\u2019ll probably be dropping anywhere from $50 to $100 to upgrade to OmniFocus 4 when it comes out.) But none of the other apps I\u2019ve tried have mapped so perfectly onto how my brain categorizes tasks, and I love using it so much that it (and Overcast<\/a>) are basically what made me switch from Android to iOS. I\u2019ve got no plans to change task management systems anytime soon. \u2014 Mitchell Clark, news writer<\/em><\/p>\nApps and notebooks<\/h2>\n\n <\/p>\n <\/p>\n![\"Tsuki](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/NQi6EKexEH41U4Hhd3C2JZyZ6DE%3D\/0x0%3A1138x1138\/1200x0\/filters%3Afocal%280x0%3A1138x1138%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167331\/Screen_Shot_2022_01_13_at_5.22.26_PM.png?w=1140&ssl=1\")
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Tsuki Winter Wishes bullet journal.<\/em><\/figcaption>Image: Notebook Therapy<\/cite><\/p>\n <\/span><\/p>\n<\/figure>\n
Like many of my colleagues, I use a hybrid of apps and notebooks. However, there\u2019s a clear line between work and personal tasks. Work tasks get apps; personal tasks are analog. <\/p>\n
For personal stuff, I\u2019ve been a Leuchtturm1917<\/a> fan for many years, but recently, I\u2019m trying out one of these cute bullet journals<\/a> from Notebook Therapy. Don\u2019t get me started on how much I\u2019ve spent on Japanese and Korean pens, markers, and highlighters. Basically, if it\u2019s at JetPens<\/a> or MochiThings<\/a>, I have probably spent too much of my money on it. (Can you tell I was the dork with color-coded notes in school?) It\u2019s just a soothing way to process all the big picture things going on in my life and break them down into more digestible pieces.<\/p>\nBut, as a tech reviewer, my entire working life is digital, and I need to be able to switch between my phone and laptop. That\u2019s why I also like Todoist<\/a>. It\u2019s got a mobile app, Chrome extension, integrates with my email client \u2014 the works. I also use Day One<\/a> as a scratchpad for drafts I\u2019m struggling with and 3AM shower thoughts alike. Otter<\/a> is essential for recording briefings. On days I really can\u2019t focus, I like to use Be Focused<\/a>, which is basically a Pomodoro timer. \u2014 Victoria Song, reviewer<\/em><\/p>\n
\n\n <\/p>\n <\/p>\n![\"Stickies\"](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/yy451sXDm-YMkga3wnf1ySHa_28%3D\/0x0%3A1572x1024\/1200x0\/filters%3Afocal%280x0%3A1572x1024%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167339\/Screen_Shot_2022_01_13_at_5.25.02_PM.png?w=1140&ssl=1\")
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Stickies.<\/em><\/figcaption>Image: Apple<\/cite><\/p>\n <\/span><\/p>\n<\/figure>\n
I have been using Apple\u2019s macOS Stickies app on my work computers for as long as I can remember. This is the primary way I organize my thoughts throughout the workday, and I use the app for just about everything. I make lists of assignments and ongoing stories, ordered by deadline or urgency; I transcribe specific times at which I want to revisit a quote during interviews and live events; I write myself reminders for things that I know I\u2019ll later forget; and I keep tabs on specific threads I want to follow up on when time allows. This very blurb was drafted in Stickies.<\/p>\n
To be clear, this isn\u2019t the only way I organize my life. I use Asana for long-term projects, physical notebooks and a day planner for note-taking and personal planning, and tools like the Slack reminders feature (which I use exhaustively<\/em>). But Stickies are tremendously useful for day-to-day list-making and scrawling down stray thoughts. And the Notes app simply won\u2019t do \u2014 that\u2019s for things like groceries and errands!<\/p>\nI\u2019m sure there\u2019s a better way to hack your productivity, but this one\u2019s worked for me for years. If you don\u2019t mind your desktop image being obscured by a rainbow of translucent windows packed with lists and blocks of text, I recommend this (admittedly chaotic) method of workflow management. \u2014 Catie Keck, former Verger<\/em><\/p>\n\n <\/p>\n <\/p>\n![\"Apple](\"https:\/\/i0.wp.com\/cdn.vox-cdn.com\/thumbor\/t9eaAy8g0z5EhuhxXs-ajNhYkVU%3D\/0x0%3A932x508\/1200x0\/filters%3Afocal%280x0%3A932x508%29%3Ano_upscale%28%29\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23168646\/applenotes1.png?w=1140&ssl=1\")
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![\"Leuchtturm](\"https:\/\/cdn.vox-cdn.com\/thumbor\/lDHad9Vwf63fK68oIJj-RT2ak1Y=\/0x0:480x480\/320x0\/filters:focal(0x0:480x480):format(webp):no_upscale()\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23169716\/notebook_classic.jpeg)
<\/p>\n![\"Notion\"](\"https:\/\/cdn.vox-cdn.com\/thumbor\/i3k2wAobSzGZkdnAJB9Fqyfxv_s=\/0x0:1578x978\/320x0\/filters:focal(0x0:1578x978):format(webp):no_upscale()\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167344\/Screen_Shot_2022_01_13_at_5.26.52_PM.png)
<\/p>\n![\"Todoist\"](\"https:\/\/cdn.vox-cdn.com\/thumbor\/R8aLw8LyyoHWcuc4z7mRyGBDuzo=\/0x0:2048x1200\/320x0\/filters:focal(0x0:2048x1200):format(webp):no_upscale()\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167233\/chrome_extension_2x.png)
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<\/p>\n![\"Lamy](\"https:\/\/cdn.vox-cdn.com\/thumbor\/gWHl3Ygqz_YRPU5TdQbzJ47VOoA=\/0x0:1500x1429\/320x0\/filters:focal(0x0:1500x1429):format(webp):no_upscale()\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167246\/LamySafariPen.jpg)
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<\/p>\n![\"OmniFocus\"](\"https:\/\/cdn.vox-cdn.com\/thumbor\/XFkoGdaW6nfwko6Fw3EZQb9Sij0=\/0x0:1292x818\/320x0\/filters:focal(0x0:1292x818):format(webp):no_upscale()\/cdn.vox-cdn.com\/uploads\/chorus_asset\/file\/23167326\/Screen_Shot_2022_01_13_at_5.20.25_PM.png)
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